Department of Federation: Administration
Administration Reports to: Chief of Staff

Job Description:
The Administrative Assistant will be responsible for the administrative and organizational tasks for the office. The ideal candidate will be experienced in handling a wide range of administrative tasks, will be exceedingly well organized and flexible, and will enjoy the administrative challenges of supporting a small office of diverse people and programs. This position requires frequent communication and coordination with Jewish Federation of San Antonio (JFSA) staff as well as with donors and Jewish community agencies and synagogues.

Job Responsibilities:

• Receiving and interacting with visitors
• Answering and managing incoming calls
• Scheduling and maintaining various calendars
• Collection and distribution of mail
• Assist in mailings to donors and other constituents, i.e. Birthday cards, tributes, etc.
• Providing other daily support to staff as needed
• Provide supplies management
• Support staff in distribution of mass mailings
• Support staff in execution of various events/programs
• Manage staff meeting schedule and agenda
• Execution of activities related to positive employee culture through celebrations and recognition
• Performs research of returned mail and wrong phone numbers
• Oversees constituent changes in the Customer Relationship Management (CRM) system
• Responsible for the formatting, printing, and mailing of all donor acknowledgements
• Track donor attendance for development and campaign events, ensuring inclusion in CRM

Qualifications:

• Excellent verbal and written communications
• Excellent organizational skills and attention to detail
• Proficiency in Microsoft Office365 Suite (Outlook, Word, Excel, PowerPoint, SharePoint, etc.)
• Experience and knowledge of donor databases, Blackbaud preferred
• Technologically proficient & savvy
• Daily appearance is clean and neat and reflective of a donor and business environment
• Adapts to changes in the work environment and manages competing demands with proper alignment of expectations from leadership
• Be a Servant Leader – Seeks to support the team as a whole in the success of the organization

The above job duties and responsibilities describe the general nature and level of work for employees in this position, but this is not intended as an exclusive or all-inclusive inventory of all duties required of employees in this job.

If interested in this position, please apply at hr@jfsatx.org.

Thank you for your interest!